TGen – an Affiliate of City of Hope Job in Phoenix, AZ – Grants and Contracts Administrator

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About the job


The Grants & Contracts Administrator is responsible for the Institute’s pre-and post-award grant administration, including all training grants and larger program project grant applications with minimal supervision and guidance. The position also requires extensive interaction with faculty and Business Development regarding the administration and negotiation of industry contracts.

The search team at the Higher Education Leadership Group is taken over this search. To be considered, please apply on their webpage –

Detailed Description

Primarily responsible for the Institute’s special projects and executive faculty research (e.g., training grants including all K awards and R25, program projects grants including P01, P50, cooperative grants U01, STTR, and SBIR) and acts as primary liaison with program area administrators and PIs on all aspects of their grants, including pre-and post-award issues with minimal supervision and management involvement

Works with the Finance Office to oversee the post-award financial grants management, including communication with external sponsors in regard to budget reallocations and reporting. Reviews, processes and negotiates all consortium/contractual agreements and provides Finance with the original executed agreement

Assists researchers in grant proposal preparation, including budgets, administrative documents, and formatted proposals per the sponsor’s requirements. Submits, in conjunction with PI, Just-in-Time information, re-budgeting, and interim and final (closeout) report required for the award. Reviews labor distribution and effort commitments. Monitor project progress against milestones. Administer the processing and negotiation of MTAs, CDAs, and industry contracts with minimal supervision

Prepare, review, file, and enter grants and contracts into the INFOed proposal tracking system and follow-up on the status of grant applications, program/project proposals, and industry contracts

Provide grant management for awarded projects including progress report preparation/submission, subcontract monitoring/execution, sponsor approvals, and closeout documentation

Maintains current knowledge of Institute and federal, state, and agency guidelines for Sponsored Research administration. Assists Director, Office of Sponsored Research in the preparation and delivery of grants administration training

Works with the Director, Office of Sponsored Research in developing, maintaining, and updating all program administration’s standard operating procedures, especially as related to large grant applications

Perform other job-related duties as requested by the Director, Office of Sponsored Research



The search team at the Higher Education Leadership Group is taken over this search. To be considered, please apply on their webpage –

Bachelor’s degree in Business Administration, Finance, accounting, or related field required

4 years of demonstrated experience with pre-and post-award experience at a non-profit research institution or university/college required


Research administration experience and/or understanding of pre-award administration preferred. Working knowledge: Federal, state, and agency policy guidelines Cost accounting standards (uniform guidance requirements)Ability to interpret grant application instructions (RFAs, PAs, and RFPs)


Proficiency with MS Excel, MS Word, and other similar tools

Ability to work with minimum supervision, Excellent interpersonal, analytical, communication, and organizational skills, Ability to work in and adjust to a growing and dynamic environment, Strong writing skills and ability to draft business documents, Attention to detail

This will be an on-site position.


Company: TGen – an Affiliate of City of Hope

Vacancy Type: Contract · Entry level 

Job Location: Phoenix, AZ

Application Deadline: N/A

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